A domain or SSL that lapses
The earliest date on each site drives the alert: Plan ahead at 90 days, Renew now at 30, Overdue after that. The Renewal Log keeps what was renewed, what it cost and whether you rebilled it.
Notion template, one-time payment
Website maintenance retainers, run from one Notion workspace.
One record per client site with its domain, SSL and hosting dates, a care run every month and the hours spent against the plan. It comes from how we run our own care plans.
DMS.S2 — What's included
What it keeps from going wrong.
A contact form that died quietly
Every monthly run has the same six checks: backup, updates, forms end to end, uptime, security scan and speed. The checklist lives on the run, not in someone's head.
A plan that stopped paying
Hours used on each run sit against the hours the plan includes, and incidents record the hours spent and whether they were billable extras.
A client asking what they pay for
What changed is recorded on each run, and the Monthly client report playbook turns it into the report you send.
DMS.S3 — Templates
Website Care Plan OS, $29.
Every free sample is a real, duplicable part of the template. Refund within 14 days.
Website Care Plan OS
$29 one time
Run your website maintenance retainers from one Notion workspace.
- Domain, SSL and hosting renewal alerts across every client
- A monthly care run per site, with a six-point checklist and hours against the plan
- Plans, clients, invoices, incidents and renewal log, already connected
- Seven playbooks: monthly run, onboarding, client report, renewals, site down, pricing, handover
DMS.S4 — Questions
Before you buy.
What is in the free sample?
The Websites tracker with its renewal alerts and the Renewals playbook, both duplicable today.
Does it connect to my hosting or WordPress?
No. It tracks any site, on WordPress, WooCommerce, Webflow, Shopify or anything else. You type the dates and the template raises the alerts, so there is nothing to install on the client's site.
How do I get the template after paying?
Payment runs in our client portal. Right after it clears, you receive an e-mail with the link to duplicate the template into your own Notion workspace.
Do I need a paid Notion plan?
No. Every template is built to work on the free Notion plan.
Is it a subscription?
No. It is a one-time payment per template, and you keep the copy in your workspace.
What if it does not fit my team?
Ask for a refund within 14 days of purchase through the client portal.
DMS.S5 — Start a project
Need a template for your process?
Tell us how your team works today. If the same tracker would help other teams, we may build it.